Probation
A person is appointed on probation to assess their suitability for the job. Probation is not just a formality and does not require a formal declaration. The Appointing Authority can declare successful completion, extend the probation period, or terminate the services based on performance evaluation.
Probation is used for direct recruitment, promotion, or re-employment before superannuation. It should not be excessively prolonged. The power to discharge probationers should be actively used to avoid later termination.
Besides passing exams, the focus should be evaluating the probationer’s outlook, character, and aptitude before confirming their appointment. During probation, the probationer should work under multiple officers, and their performance should be assessed by each one. Separate probation reports, distinct from regular Annual Performance Appraisal Reports (APAR) should be used for this purpose.
Probation should not be extended for more than a year, except for exceptional reasons, and should not exceed double the normal period. If probationers are not progressing satisfactorily, they should be informed of their shortcomings and allowed to improve. A written warning should be given, and discharge should only be considered if there is no substantial improvement.
The Government may require probationers to undergo training, instructions, exams and tests during their probation period. This is a condition for satisfactory completion of probation, including an examination in Hindi, if necessary.
Period of Probation
The period of probation is prescribed for different posts or services in Central Government on the following lines:
| Clause | Method of Appointment | Period of Probation |
|---|---|---|
| 1 | Promotion from one grade to another but within the same group of posts, e.g. from Group C to Group C | No probation |
| 2 | Promotion from one group to another, e.g. Group B to Group A | The probation period is prescribed for direct recruitment to the higher post. If no period is prescribed, then it should be two years. |
| 3 | Direct recruitment to posts carrying a Grade Pay of ₹7,600 or above or to posts to which the maximum age limit is 35 years or above and where no training is involved | One year |
| 4 | Direct recruitment to posts exempt as mentioned in 3 | Two years |
| 5 | Officers reemployed before the age of superannuation | Two years |
| 6 | Appointment on a contract basis, tenure basis, reemployment after superannuation and absorption | No probation |