Confirmation

Introduction

Confirmations in services/posts depend, by and large, on the following factors :

1. Availability of permanent posts;
2. Eligibility of persons concerned for confirmation;
3. Seniority; and
4. Suitability of persons within the zone of consideration for confirmation.

Guiding Principles

Confirmation should not be delayed and DPCs should be convened to consider the cases of eligible temporary employees for confirmation, immediately the permanent posts become available as a result of retirement/resignation/death of permanent employees or due to conversion of temporary posts into permanent ones. In case the officers concerned are assessed fit for confirmation, confirmation orders should be issued as expeditiously as possible.

Action may be taken immediately to conduct reviews for converting temporary posts into permanent ones in the light of the instructions mentioned below and Ministries/ Departments may also ensure that no temporary posts which qualify for conversion into permanent ones are continued as temporary in or under a Ministry/ Department and all posts so converted are utilised immediately for confirmation of eligible temporary employees.

An officer who has successfully completed the probation, as prescribed under relevant recruitment rules, will be considered for confirmation. Confirmation should be given effect from the date following the date of satisfactory completion of the prescribed period of probation or the extended period of probation, as the case may be. The decision to confirm the probationer or to extend the period of probation, as the case may be should be communicated to the probationer normally within 6 to 8 weeks.

Probation should not be extended for more than a year and; in no circumstance, an employee should be kept on probation for more than double the normal prescribed period of probation.

The officer will be deemed to have successfully completed the probation period if no order confirming, discharging or reverting the officer is issued within eight weeks after expiry of double the normal period of prescribed probation.

A Government servant appointed by transfer would duly have been confirmed in the earlier post. In such a case, further confirmation in the new post would not be necessary and he could be treated as permanent in the new post. However, where a Government servant who has not already been confirmed in the old post is appointed by transfer, it would be necessary to confirm him in the new post. In such cases, he may be considered for confirmation after watching him for two years. During that period of two years, the officer would earn two reports in the new grade and the DPC may consider his case for confirmation on the basis of these APARs.